There are 2 parts to the feature:
- The group setup
- Puting in the note and setting the group
To setup the groups:
Go to Administration > Student Notes Email Group (If you are on the correct version this will already exist in the drop down)
Field 1: Group Name
VaueText: The TO: Field (Ex: SuperImportant@myschool.org)
ValueText2: The CC: Field
ValueText3: The BCC Field
You can have multiple emails in each field (To,CC,BCC) just separate each email address with a comma. (Ex: firstname.lastname@example.org,email@example.com)
To start using the feature:
Under the students notes:
Put in a subject (the email sent will use that as the subject) and note.
Once the note is put in correctly, select the group you would like the note to be sent to, it will be sent immediately.
As long as an email group is selected any change that is made to the note, the system will send a new email.
If you would not like the group to get any more emails, remove the group.
Double check your note before setting a group to avoid unnecessary emails.
The system will use the default email to send the email there will not be any confirmation or notification that an email is sent.