Linked payments - 3rd Party

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asked Jan 27 in How To by bismark
Until now we have entered payments from things like Donor Advised Funds twice - once on the foundation that gave us the check and once on the person who made the pledge as payment type 3rd party.

One of your techs informed us yesterday that we don't need to do this but that we can link the payment to both accounts.

Do you have instructions on how this is to be properly done?

As an example: do we enter the "real" payment on the foundation or the member who made the pledge? What exactly are the steps?

How will this impact reports? We have many reports that were designed around the 3rd party money. Will it get counted twice? Once? On the donor who pledged cheshbon or on the foundation that made the payment?

Please clarify!

1 Answer

answered Jan 27 by yczehn
think about real life scenario it will make it easier to comprehend: when you go to the grocery to pay off someone's bill, which account does the store keeper enter the payment? by the account that has the bill/charge, and you get a receipt,

same here you always enter the payment in the account that has the pledge/charge, there is a column to enter the linked account where the payment came from and it only effects receipts
commented Jan 27 by yczehn
and of course if you need a report that shows how much money a foundation brought in you can request from the support team for such reports
commented Feb 2 by bismark
Who will get the receipt? The donor or foundation? The donor shouldn't get a tax receipt b/c they already got the tax advantage when they gave the money to the DAF. All they should get is a thank you?

If the 3rd party payer is another person, not a DAF, will they get a receipt?
commented Feb 2 by yczehn
you can have a receipt letter type "Thank You letter"

you can request that certain accounts the receipt should print to the paid account and not to the linked account (DAF)
commented Feb 2 by bismark
re thank you letter: understood

I don't know what you mean by "you can request that certain accounts the receipt should print to the paid account and not to the linked account (DAF)"

By default who will get the receipt and how do I override that?
commented Feb 2 by yczehn

your default is to send receipts to default account except when the payment is linked to an specific address, you can change that to your needs.

commented Feb 2 by bismark
You mean I can add an address to an account and select that address in the payment?

By default account you mean the default address of the account the payment was entered in?
commented Feb 2 by yczehn

correct there is a column to link to an address on account, there is also another column that you can link to a different account, your receipt currently only looks for linked address and completely ignores linked accounts

correct the default address of the account the payment was entered in

commented Feb 2 by bismark
Thank you for clarifying. So what do we do in the following scenario: A person has undertaken to buy a group ad. They will go and hound all the other people to get them to pay their portion. Until now we have put the pledge on the coordinator for the ad and added payments to each individual who contributes to the ad with a pledge for that individual. It would not make sense to add all of those individuals to the group ad coordinator as addresses. The group ad coordinator does not get a receipt for those payments. How do we enter this data.

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