Organize medical data

Question

Any ideas of how to organize medical data?

Currently there is 1 box in the medical tab where we keep 3 different fields of info: allergies, medication, and medical condition.

Is there a way to have a separate field for each?

And what about confidentiality - is there a way to restrict view of this information (without restricting the medical tab)?

Answer 1

Yes, there are ways to better organize medical data while also addressing confidentiality concerns.

Current Structure
At present, there are two separate text fields in the medical tab:

• Allergies

• Medical Notes (used for medications, medical conditions, and other relevant details)

These fields already allow allergy information to be separated from general medical information.

Separating Medical Information Further
While it is technically possible to add additional fields (such as separate entries for medications, medical conditions, or immunizations), we are not planning to add this feature at this time. Doing so would significantly increase system complexity without providing a meaningful compliance or security benefit.

Confidentiality & FERPA Compliance
Under FERPA (the federal privacy law that applies to schools receiving federal funding, including meal programs), there is no distinction between:

• Immunization records

• Medical allergies

• Medical conditions

• Medication information

All of the above are considered part of a student’s education record and must be protected in the same manner.

Because of this, medical information should be visible only on a “need-to-know” basis, regardless of how many fields exist or how the data is categorized.

Comments

Thank you for sharing this info. We currently use medical notes for notes re immunization follow up. Would there a better place to enter those notes?

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Why not use regular notes with Immunization Followup Category?

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How would I associate that with a specific child?

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You need to write the child's name. There is notes for children too, but that is in the school screen.

You can also designate an addl field for whichever info you want to collect.